In today’s fast-paced research landscape, organizations need efficient and effective tools to manage their research activities. One such tool is electronic research administration systems, which helps streamline processes and improve productivity. 

But with so many options available, it can be overwhelming to choose the right system for your organization. In this article, we will explore the key features to look for in a research administration system to make your decision easier.

User-Friendly Interface

A user-friendly interface is crucial when selecting a research administration system. It allows users to navigate the system effortlessly and perform tasks with ease. An intuitive interface enhances user experience, making it easier for researchers and administrators to manage their research activities. 

Look for a system that offers a clean and organized layout, with easy access to important features and functions. A user-friendly interface saves time and reduces frustration, ensuring a smooth research administration process.

Customizable Workflows

The ability to customize workflows is another essential feature to consider in a research administration system. Every organization has unique processes and requirements, and a one-size-fits-all approach may not be suitable. With customizable workflows, you can tailor the system to match your organization’s specific needs. 

This flexibility improves efficiency and productivity, allowing researchers and administrators to work in a way that aligns with their established processes. Look for a system that offers a range of customization options, such as the ability to create and modify workflows, assign tasks, and set up notifications.

Grant and Proposal Management

Grant and proposal management is a critical aspect of research administration. When choosing a research administration system, it’s important to consider the key features that facilitate this process. Automated proposal tracking is an invaluable feature that simplifies the application and approval process. 

It allows users to easily track the progress of proposals, ensuring transparency and accountability. Budgeting features are also essential, as they enable organizations to manage funds effectively and allocate resources appropriately. Additionally, reporting capabilities provide valuable insights into the success and impact of research projects. Look for a system that offers comprehensive grant and proposal management features to streamline these crucial tasks.

Compliance and Regulatory Support

Compliance with regulations and policies is a top priority in research administration. Ensure that the research administration system you choose offers robust compliance and regulatory support features. This includes features such as automated compliance checks, secure data management, and audit trails. 

These features help organizations maintain compliance with regulatory requirements, minimize risks, and ensure the integrity and confidentiality of research data. Look for a system that prioritizes security and compliance, providing peace of mind for your organization.

Reporting and Analytics

Robust reporting and analytics capabilities are essential in a research administration system. These features in a system such as streamlyne not only provide valuable insights into the performance of research projects but also aid in decision-making. 

Customizable reports allow users to generate tailored reports based on their specific requirements. This enables researchers and administrators to analyze data from multiple perspectives and gain a comprehensive understanding of the project’s progress.

Data visualization is another crucial aspect of reporting and analytics. Graphs, charts, and dashboards present complex research data in a visually appealing manner, making it easier for users to comprehend and interpret the information. Real-time analytics enable researchers and administrators to access up-to-date data, facilitating timely decision-making and efficient project management.

Integration and Collaboration

Integration and collaboration features are vital in research administration systems as they enhance communication and streamline workflows. Seamless integration with other systems and platforms, such as financial management systems or compliance databases, ensures data consistency and eliminates the need for manual data entry. This saves time and reduces the risk of errors.

Collaboration tools within the research administration system enable researchers, administrators, and other stakeholders to work together efficiently. Features like document sharing, task assignment, and messaging platforms foster collaboration, allowing team members to communicate and collaborate seamlessly. This improves productivity and enhances the overall efficiency of research projects.

Security and Data Privacy

Security and data privacy are paramount in any research administration system. Protecting sensitive research data from unauthorized access is crucial to maintain confidentiality and comply with data protection regulations. When selecting a research administration system, it is essential to consider the security features it offers.

Role-based access control ensures that users have appropriate access privileges based on their roles and responsibilities. Data encryption safeguards data during transmission and storage, preventing unauthorized interception. Compliance with data protection regulations, such as the General Data Protection Regulation (GDPR), ensures that the system meets the necessary legal requirements for data privacy.


In conclusion, selecting the right research administration system is crucial for efficient and effective management of research activities. When evaluating potential systems, consider the key features discussed in this article. 

Look for a user-friendly interface, customizable workflows, comprehensive grant and proposal management capabilities, and robust compliance and regulatory support. By choosing a system that meets these criteria, you can streamline your research administration processes and focus more on advancing your research objectives.