Task management assists individuals and teams in effectively and efficiently juggling their workloads, increasing productivity while decreasing stress and procrastination levels. Furthermore, task management prevents tasks from falling through the cracks and improves project delivery.
People who can get things done don’t rely on magic to achieve success; rather they know how to prioritize and organize their time effectively. Here are some Online Task Management Strategies which may help them do just that:
1. The Pomodoro Method
Many of us struggle to remain focused. From to-do lists that never end to frequent calls or emails from colleagues to being drawn in by Reddit or sharing new cat memes with our peers – our productivity takes a significant hit as a result. For task management you can try mogu.
The Pomodoro Technique, which utilizes timed intervals of work and rest to increase focus, has quickly gained widespread adoption over recent years. This strategy works particularly well when undertaking cognitively demanding tasks (such as writing or research) which require longer to reach a productive flow state.
Cirillo advises to pay special attention during Pomodoro sessions for any ideas or reminders that arise; track these ideas later for reference or revisit. Also, if a colleague interrupts you in the middle of one, gently inform them you are currently engaged with a task and request they call or set up a meeting when you are available.
2. The ‘Eat the Frog’ Method
Brian Tracy is known for his popular productivity tip known as ‘Eat the Frog.’ This approach encourages individuals to start every day by taking on one of their hardest tasks first and postponing any less urgent duties until later. By getting rid of unpleasant work first thing each morning, it will provide greater motivation and lead to a sense of fulfillment at day’s end.
Frogs are time-consuming tasks with big potential impacts on productivity if left undone, such as meeting OKRs or KPIs. Smaller tasks, like responding to emails or scheduling meetings don’t qualify as “frogs”, because these actions tend to be reactive rather than proactive and can wait until later in the day to be addressed.
Fellow is designed to assist with this by helping you organize and prioritize a list of tasks each day and monitor progress in real-time. Furthermore, Fellow can help block off some time during your day for deep focus work, making it easier for you to achieve your frog-eating goals.
3. The Eisenhower Matrix
Eisenhower Matrix can help improve your time management capabilities and help you prioritize tasks more effectively. It enables you to look at both short- and long-term goals through the priority lens and decide which items are essential versus those which may need postponing or even cancellation if more urgent matters arise.
The first quadrant includes tasks that are both important and urgent, such as those which must be completed immediately or within a deadline. Spending too much time here can cause high amounts of stress and burnout.
The second quadrant includes tasks that are important but not urgent, often falling under the radar due to not requiring immediate action or having time-sensitive components. You should prioritize scheduling these types of activities into your day/week plan or delegating it out to someone else.
4. Delegation
Even if you can’t delegate everything at once, even delegating certain key tasks can help lighten your workload and enable you to focus on higher-level strategic decision-making. Furthermore, delegating tasks helps staff members develop their skills while becoming more familiar with their work environment.
Before assigning any tasks, it’s crucial that you engage your colleague and clearly outline what you expect them to accomplish and by when. This helps set expectations while giving assignees an opportunity for questions and further engagement.
Delegating tasks requires two-way interaction; you should always be ready to offer support and assistance when required. This could involve setting up regular check-ins via Google Jamboard where you discuss work together or provide a template of what type of work will be expected – all the while being on hand to answer any queries that arise. As ultimately you remain accountable for its outcome, keeping tabs on its progress is of utmost importance.
